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DB-012

Digitization and File Management

Intensive 5-day course · English, Arabic & European languages

Professionals managing organisational data, documents and records examine digitisation and file management in a 5 day course with 3 modules. Delegates consider capture, scanning, workflow and metadata before addressing compliance and implementation. ISO 13008 and ISO 27001 provide named reference points, with policy, lifecycle procedures and programme or project action plans included in practical work.

Classroom

Public courses in our cities

  • 26–30 Oct 2026Muscat£3,080 + VAT
  • 9–13 Nov 2026Paris£3,600 + VAT
  • 23–27 Nov 2026Manama£3,080 + VAT
  • 14–18 Dec 2026Frankfurt£2,600 + VAT
  • 28 Dec – 1 Jan 2026Dubai£4,200 + VAT
  • 4–8 Jan 2027London£3,360 + VAT
Show 23 more dates
  • 18–22 Jan 2027Abu Dhabi£4,200 + VAT
  • 1–5 Feb 2027Munich£3,400 + VAT
  • 15–19 Feb 2027Cairo£2,280 + VAT
  • 8–12 Mar 2027Barcelona£3,080 + VAT
  • 22–26 Mar 2027Jeddah£4,200 + VAT
  • 12–16 Apr 2027Paris£3,600 + VAT
  • 26–30 Apr 2027Singapore£4,200 + VAT
  • 10–14 May 2027Frankfurt£2,600 + VAT
  • 24–28 May 2027Muscat£3,080 + VAT
  • 7–11 Jun 2027London£3,360 + VAT
  • 21–25 Jun 2027Casablanca£2,280 + VAT
  • 5–9 Jul 2027Munich£3,400 + VAT
  • 19–23 Jul 2027Manama£3,080 + VAT
  • 9–13 Aug 2027Barcelona£3,080 + VAT
  • 23–27 Aug 2027Amman£3,400 + VAT
  • 13–17 Sep 2027Paris£3,600 + VAT
  • 27 Sep – 1 Oct 2027Madrid£3,400 + VAT
  • 11–15 Oct 2027Frankfurt£2,600 + VAT
  • 25–29 Oct 2027Berlin£3,400 + VAT
  • 1–5 Nov 2027London£3,360 + VAT
  • 15–19 Nov 2027Milan£3,400 + VAT
  • 6–10 Dec 2027Munich£3,400 + VAT
  • 20–24 Dec 2027Malaga£3,080 + VAT

Group discount: 2 delegates 20% · 3 delegates 35% · 5 or more delegates 50%

Can't make these dates? We can run this course for your team on dates that suit you. Ask for custom dates · In-house options

Online (live)

With a trainer, on dates to suit your team

This course can be taught live online by a trainer, in English, Arabic or any European language, for one person or a whole team.

£1,850 + VAT

Group discount: 2 delegates 20% · 3 delegates 35% · 5 or more delegates 50%

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Digitization and File Management

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Course overview

Digital content creates management demands. Capturing, managing and controlling that content requires policies, processes and systems, which delegates examine in the context of digital transformation and international good practice.

Accountability applies throughout the lifecycle. Delegates consider how digital information is valued, created, stored and used, then archived or deleted, with roles, standards and metrics connecting the processes to organisational goals. Scanning, workflow and Optical Character Recognition (OCR) form part of that work.

Compliance includes several reference sources. National Archives digitisation guidelines, scanning, archiving and digital preservation accompany ISO 13008 Digital Records Conversion and Migration. Legal and industry requirements, information compliance, auditing and ISO 27001 information security are included.

Implementation combines people and systems. Operating models, responsibilities, reporting and programme plans precede the work on quality, risk and issues. Delegates then prepare policies, lifecycle guidelines and action plans, using exercises and regional and international cases in pairs and larger teams.

Course objectives

By the end of the course, delegates will be able to:

  1. Explain how to digitise and manage organisational data and information
  2. Plan scanning, workflow and digital information integration to support compliance, audit, legislation and regulation
  3. Implement a digitisation project with defined systems, roles and responsibilities
  4. Manage data using international practice, including ISO 13008 conversion and migration requirements
  5. Develop digitisation policies and working procedures
  6. Structure and manage data in line with ISO 27001 information security standards

Target competencies

  • Records management
  • Data compliance
  • Policy and procedure development
  • Archiving
  • Database systems

Who should attend

This course suits:

  • IT professionals
  • Document controllers
  • Auditors
  • Site administrators
  • General management
  • People responsible for managing and protecting data and information
  • Data management professionals extending their knowledge of data, information and records

Training methodology

  • Exercises draw on regional and international case studies.
  • Delegates frequently work in pairs and in larger teams.

Course modules

  1. Module 1

    Digitisation, capture and organisation

    • Principles of digitisation and file management
    • Handling structured and unstructured data
    • Scanning and capturing information
    • Workflow processes
    • Metadata, indexing and information classification
    • Enterprise search and archiving functions
  2. Module 2

    Compliance, project implementation and IT systems

    • ISO 13008 for converting and migrating digital records
    • Archiving information and preserving it
    • Protecting data and privacy
    • Compliance in document and records management
    • ISO 27001 information security and cybersecurity
    • Developing a target operating model
    • Defining responsibilities, roles and reporting
    • Preparing programme plans
    • Planning quality management
    • Managing risks and issues
    • Scanning and Optical Character Recognition (OCR)
    • Indexing information and managing metadata
    • Workflow and automation of business processes
    • Enterprise systems for content management
    • Systems for managing documents and records
    • Archiving and preservation solutions
  3. Module 3

    Policies, procedures and implementation actions

    • Policies for managing digitisation
    • Preparing data lifecycle procedures and guidelines
    • Developing programme and project implementation action plans
    • Case work on digitisation and file management

Certificate

Every delegate who completes the course receives an ARUK Training Certificate of Attendance.

Frequently asked questions

How do I register?

Choose a date and city in the schedule and press Register, or send us an enquiry. Our team confirms your place and sends an invoice.

Are fees shown with VAT?

Fees are shown per delegate and exclude VAT, which is added to the invoice where applicable.

Can this course be delivered for our team only?

Yes. Any ARUK course can be delivered in-house at your premises, in a meeting room we book for you, or 1-to-1.

Is this course available online?

Yes. We run it live online with a trainer, on dates that suit your team, for £1,850 + VAT per delegate.

Is there a group discount?

Yes. 20% for 2 delegates, 35% for 3 delegates and 50% for 5 or more delegates on the same course.

Can the course be delivered in Arabic or another language?

Yes. Our courses can be delivered in English, Arabic or any European language, by a trainer who teaches in that language. Mention your preferred language when you register or enquire.

What certificate will I receive?

An ARUK Training Certificate of Attendance.

Related courses

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Digitization and File Management

Key booking terms (read before you register)
  • The full fee is paid in advance, before the course starts.
  • Cancel in writing 30 or more days before the start date (45 for in-house) for a refund. Later than that, the full fee is payable.
  • No refund for non-attendance or partial attendance.
  • Places are for the named delegate only; another person cannot attend instead.
  • Moving to another date or city is only possible if ARUK agrees in writing.
  • Travel, accommodation and visas are your responsibility. A refused visa does not change the cancellation terms.

booking terms and conditions

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Digitization and File Management