Effective Project Coordination & Management

Course overview

Course objectives

Who should attend

Training methodology

Course modules

1. Module 1

   Project management framework and organisational context

   • Introducing project management
   • Defining a project
   • Defining project management
   • The project manager's role
   • Identifying stakeholders
   • Aligning projects with organisational strategy
   • Knowledge areas and the flow of project processes
   • Understanding the triple constraint
   • Programme management and portfolio management
   • The relationship between programme and project management
   • Environmental factors affecting the enterprise
   • Organisational assets used in processes
2. Module 2

   Processes through the project lifecycle

   • Project management process structure
   • Processes for initiation
   • Processes for planning
   • Processes for execution
   • Processes for monitoring and control
   • Processes for closure
3. Module 3

   Integration and organisational structures

   • The purpose of project integration management
   • Preparing the project charter
   • Integration workshop
   • Forms of organisational structure
   • The functional organisation
   • Organisation using a weak matrix
   • Organisation using a strong matrix
   • Organisation using a balanced matrix
   • The projectised organisation
   • How organisational structures affect projects
4. Module 4

   End-user requirements and scope

   • Principles of project scope management
   • Planning the scope
   • Preparing a scope statement
   • Defining the scope
   • Analysing stakeholders
   • Setting project objectives
   • Creating a Work Breakdown Structure
   • Verifying the scope
   • Controlling the scope
   • Requirements and scope workshop
5. Module 5

   Selecting and developing project personnel

   • The loop of communication
   • Stages in team development
   • Dynamics affecting team development
   • Forms of power and authority
   • Maslow's hierarchy of needs
   • Managing human resources
   • Defining leadership
   • Defining a team
   • Situational styles of leadership
6. Module 6

   Project selection and scheduling

   • Selecting projects
   • Using net present value
   • Considering opportunity cost
   • Using internal rate of return
   • Calculating the payback period
   • Assessing the benefit-to-cost ratio
   • Principles of project time management
   • Defining activities
   • Decomposing project work
   • Preparing the activity list
   • Describing activity attributes
   • Sequencing activities
   • Precedence Diagramming Method (PDM) for schedules
   • Arrow Diagramming Method (ADM) for schedules
   • Determining dependencies
   • Using leads and lags
   • Preparing the project network schedule
   • Estimating resources for activities
   • Assessing resource availability
   • Estimating from the bottom up
   • Specifying activity resource requirements
   • Estimating the duration of activities
   • Estimation by analogy
   • Parametric estimation methods
   • Analysing reserves
   • Estimates using three points
   • Determining activity duration
   • Developing the schedule
   • Applying the critical path method
   • Compressing the schedule
   • Controlling the schedule
   • Selection and scheduling workshop
7. Module 7

   Planning and controlling quality

   • Principles of quality management in projects
   • Planning for quality
   • Managing project quality
   • Carrying out quality assurance
   • Carrying out quality control
   • Using cause-and-effect diagrams
   • Using charts for control
   • Mapping flows with flowcharts
   • Using Pareto diagrams
   • Using run charts
   • Quality management workshop
8. Module 8

   Risk assessment and contingency

   • Defining project risk
   • Steps in managing risk
   • Models for risk management
   • Identifying possible risk events
   • Qualitative and semi-quantitative analysis of risk
   • Matrices and rankings for risk
   • Developing a risk management plan progressively
   • Quantifying and prioritising risks in detail
   • Understanding expected monetary value
   • Quantifying risk with expected monetary value
   • Preparing a risk register
   • Using a probability and impact matrix
   • Planning responses to risk
   • Choosing risk response strategies
   • Preparing a contingency plan
   • Risk and contingency workshop
9. Module 9

   Progress controls and project closure

   • Reporting on project management
   • Using Earned Value (EV)
   • Terminology used in earned value analysis
   • Combining schedule information with costs
   • Preparing the project status report
   • Measuring Schedule Variance (SV)
   • Measuring Cost Variance (CV)
   • Using the Schedule Performance Index (SPI)
   • Preparing an SPI run chart
   • Using the Cost Performance Index (CPI)
   • Estimating cost at completion
   • Estimating duration at completion
   • Closing the project